Clear Water Academy 一清社
January 2017


The purpose of this policy is to protect children and young people who receive services from Clear Water Academy 一清社. It applies to all paid staff, including senior managers, volunteers and sessional workers and consultants, agency staff working for Clear Water Academy 一清社 and students receiving services from Clear Water Academy 一清社, as a guide to our approach to safeguarding and protection of children. A child or young person should never experience abuse of any kind and that the most important key to child safety is prevention. This policy has been drawn up on the basis of relevant laws and codes of practice which seek to protect children.

Who is defined as a child?

In this policy, a child is defined as anyone who has not reached their 18th birthday. ‘Children and young people’ henceforth refers to persons so defined.

What are our responsibilities?

Everybody working in our school—staff member, private consultant and volunteer—shares responsibility for safeguarding and promoting the welfare of children. All staff are responsible for implementing this policy and the reporting procedure detailed below if they receive or become aware of any of the following situations in relation to: 

▪ Any allegation of or concern about actual or suspected situations of abuse involving a child.

▪ Any allegation of or concern about actual or suspected staff misconduct involving the abuse of a child.


Clear Water Academy 一清社 has appointed Designated Safeguarding Officers for safeguarding children and young people. Contact details will be provided, and meetings will be arranged with all our students under 18 years old and their parent/guardians, staff and consultants before the courses begin to inform them about this policy.

Recruitment and Employment

Clear Water Academy 一清社 takes all reasonable measures to prevent unsuitable individuals from working with children, abiding by the following procedure:

▪ Before employing any staff and hiring a private consultant, background screening checks must be conducted to ensure their suitability. For all private consultants who work with children, a Protecting Vulnerable Groups (PVG) certificate or Disclosure and Barring Service (DBS) certificate will be required (previously the Criminal Record Background Check Certificate).

Training and Supervision

All staff are informed about this Child Protection Policy, and given the opportunity to discuss its implications with the Designated Safeguarding Officer(s) before the courses begin.

▪ Staff are not allowed to work alone with a child in a classroom with a closed door, except in the case that they are providing private tuition as agreed upon with their parent or guardian. If a teacher is having a one-to-one discussion with a child, it is preferred that this takes place in an open or common area. In the event that the meeting takes place in a classroom, the door to the room and the blinds on the windows will be left open.

▪ It is strictly prohibited for any staff member to arrange any meeting with a child outside of the school hours, and/or outside of the school premises, except in the case that they are providing private tuition as agreed upon with their parent or guardian and have also arranged that meeting with the said parent or guardian.

▪ No activity or programme will be undertaken with students under 16 years of age without the written permission of their parents/guardians.

▪ In the event that a mixed class (adults and children) is being run, written permission of a parent(s)/guardian(s) is required in advance for the children to join. Thorough checks will be undertook to make sure the teaching contents, pedagogy and classroom environment are suitable for children, with the supervision of the Designated Safeguarding Officer(s). The Designated Safeguarding Officer(s) will always be contactable directly with the parent(s)/guardian(s) of the child(ren) throughout a course.

Social/Leisure Activity Policies outside classroom

▪ Social activities beyond the classroom shall be risk assessed individually beforehand. This involves anticipating any risks and taking appropriate measures to reduce or eliminate the risk.

▪ The activity group leader should ensure that all the relevant information from the risk assessments and guidelines is communicated to the students prior to the activity.

▪ Any students under 16 must be supervised/accompanied by parent/guardians at all times on social activities unless it has been agreed in writing by said parent(s)/guardian(s) that the child is able to attend on their own.

Responding to Allegations/Concerns

To ensure that all such situations are handled appropriately and effectively, the following reporting mechanism has been created:

1. All allegations and concerns of abuse must be taken seriously, irrespective of the identity of the alleged perpetrator(s) and alleged victim(s), and regardless of the apparent credibility of accounts of the situation.

2. All staff must report any of the following situations in relation to:

* any allegation of or concern about actual or suspected situations of abuse involving a child.

* * any allegation of or concern about actual or suspected staff mis-
conduct involving the abuse of a child.

3. No staff member can agree to keep information regarding actual or suspected abuse ‘private’ as a personal confidence. They must report it to a Designated Safeguarding Officer.

4. A written record of all child protection reports, including any decisions made, must be kept confidential and up to date.

5. Referrals must be made to a specialist child welfare and law enforcement agency when sufficient evidence exists that an allegation or concern is a serious child welfare and/or criminal matter.

6. If any staff member is being investigated for suspected abuse of a child, they will be immediately suspended from working with children until the investigation has been resolved.

7. If a report of abuse is made, or concerns are raised, even if the situation is ultimately found to be untrue, no retaliatory action will be taken against the person making the report. 

Contact details

Designated Safeguarding Officer

Anthony Haynes

Designated Safeguarding Officer

Qijuan Shen